Folder Configuration – Computer Tip of the Day

folder configuration computer tip of the day

Folder Configuration

A simple issue that can cause stress during the workday is organization. It’s simple to see when someone is disorganized in the office–their papers are everywhere, perhaps their coat is strewn on a table, their desk drawers are half-closed. But having an unorganized computer system is just as detrimental to productivity. It’s a simple task to spend five minutes a day cleaning up your work computer, and the benefits can be seen almost immediately.

Messy Desktops

The most obvious disorganization issue is messy desktops. Icon after icon spilling off the right side of the page. The fastest fix for this is simply to create a new folder for any documents that need to be kept and deleting anything unnecessary. To do this, simply right-click on the background of the desktop and a pop-up menu will open. Select “New”, and then “Folder”. Once you’ve created the folder, right-click again and select Rename to give it a descriptive name like “December 2018 documents” or “Jones Client Files.” You could even go so far in this example as to make a folder for all your December 2018 files, then create sub-folders within it following the same procedure. The key is to get those hundreds of icons off the desktop and into a system where they can be easily organized and retrieved.

Further Configuration

Creating new folders isn’t just for cleaning up the desktop. While folders can be used for that purpose, they’re equally effective in other parts of the operating system as well. For example, whose Downloads folder isn’t a mess? Sorting by date makes it easy to find the most recently-downloaded file, but do you really need to keep all those space-cluttering bits and bytes? Take a couple minutes every week to review your Downloads folder and clear out anything unnecessary. For the files that do need to stick around, create a new folder right there in Downloads and move them in.

Creating new file folders is the easiest way to kick-start your computer organization process and will give you a breath of fresh air instead of a vague sense of dread every time you see your Desktop.

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IT Service Management: Save Time and Money

it service management save time and money

Technology and IT functions have quickly become more implanted into the daily activities of businesses in a variety of industries. Since the IT functions have become a huge part of business models, the way these functions are delivered has become more service oriented.

Many businesses are starting to use IT service management tools in order to help support their business IT functions. There are a variety of benefits and advantages to using an IT service management model, including the following:

Time Saver

One of the great things about an IT service management model is that it can save your business a significant amount of time. The model will focus on providing IT as a service to you. There will also be an emphasis on providing the best standards. The right IT service management model will allow you to work productively, efficiently, and effectively.

All of your employees and team members will have a process to follow on a daily basis, and this will ensure that the proper work gets done. You will also be able to review your process and your workflow. Reviewing your workflow will give you the opportunity to determine where you need to make changes.

Manage Your Changes

Not only will an IT service management model save you precious time, it can also give you a great opportunity to manage any changes. When you manage changes through an IT service management model, you will be able to identify any problems that have occurred due to any updates or changes that have been made to your hardware or systems. When you can successfully manage your changes, you will not have to worry about downtime and other issues that will occur.

If you want to save time and money on a service without jeopardizing the productivity of your business, we suggest that you use a management model. Contact us today for more information on our services.

To Boost Productivity, Have You Tried Automation Apps For Multitasking?

to boost productivity have you tried automation apps for multitasking

Companies regularly aim to boost productivity among employees. Employees themselves often look for ways to achieve more in a shorter amount of time, free up time for other activities, and avoid getting bogged down in costly errors and inefficiencies. There’s no shortage of articles advising people on how to become more productive.

One strategy is to rely on automation apps for multitasking.

Automation apps help employees handle a variety of work-related tasks by creating automated processes that make each workflow more smooth and rapid. As employees tackle multiple projects, field phone calls and emails, write up reports, attend meetings, and complete other assignments, an automation app will help them improve their efficiency, use their time wisely, and make their workload easier.

The following are a few examples of these kinds of apps:

Zapier: This can create automated processes between a wide variety of apps (you can use Zapier with hundreds of apps). One example of an automated process is whenever people subscribe to your blog, they automatically get added as contacts to your CRM software; you don’t have to remember to do this and waste time manually transferring the relevant information.

IFTTT: One of the best-known automation apps, this one is also easy to use and involves a variety of time-savers. For instance, you can have texts on an Android phone backed up automatically to a Google spreadsheet and immediately save attachments from your Gmail account in Dropbox. IFTTT works with hundreds of different web services.

Launch Center Pro: This app helps you create shortcuts for tasks you frequently perform – such as emailing certain files to a supervisor or checking particular websites important to your work. Launch Center reduces the number of steps you need to take to complete these tasks.

These are only a few examples of automation apps that can streamline your workflows. Don’t hesitate to contact us for further advice about the kinds of apps that could prove most useful to you and your employees.

BYOD Policies, Part 2: 3 Tips to Keep Your Program Running Smoothly

byod policies part 2 3 tips to keep your program running smoothly

4 Corner_bring_own_deviceIn Part I, we discussed how BYOD policies are becoming more common across a

multitude of businesses and industries, and the downfall of BYODs. However, being

that these programs are so popular, we also wanted to share a few helpful hints

about what you can do to make the most of your BYOD policies if you’ve decided

it’s the best option for your company.

1. Have a multi-layered security & management strategy

Geo-fencing is a new technique used to secure and disarm devices based.

Stay up-to-date with network security – upgrades are critical to data loss.

In healthcare, use HIPAA-compliant servers to better protect patient data.

Use blacklists to detect when data-sharing apps are installed on location. For example, this technique could lock down the camera or certain apps when an employee enters the workplace.


(i.e.Dropbox), but also work to determine if sharing is an attempt to

bypass security or to be more productive.

2. Assess costs regularly

• Negotiate costs with wireless carriers and contract an unlimited plan;

• Be prepared for yearly increases in user demand and upgrade wireless

3. Create and implement a user agreement

• Describe in detail the responsibilities and liabilities for both employees

encourage use of company Wi-Fi while at work.

networks to maintain reliable performance.

and the company. Users must agree to give IT some control, i.e. when

a device goes missing, call IT to attempt a data wipe before calling the

service provider.

• Establish clear guidelines for downloading apps.

• Train staff on protocol for security breaches.

Need more help implementing a security or management plan? Contact us and we’ll

walk you through the strategy that works best for your SMB.

How Technological Change Affects the Productivity of Labor

technological change affects the productivity of labor

There is an ‘instant’ feeling to so much of what we do and expect to be done in life that this has kind of clouded the way we interact with one another. For example, if we receive an email, the sender expects an instant reply and if we don’t reply within an often very narrow time frame, the sender will often move on. ‘Instant’ is a two way street, so while we have come to expect things to happen immediately, we often hate it when people want something right this minute. There is a danger that technological change affects the productivity of labor and that it could become a big problem in the near-future.

This insatiable need for the ‘instant’ has arguably led to a decrease in the overall attention span of many people. We no longer focus on one thing and are constantly multi-tasking. Think of the last time you went out for a team lunch, what was the conversation like? More than likely you were sat around a table, talking for about five minutes before almost everyone resorted to looking at their phones, while kind of listening. Beyond that, think of the last time you had to wait for something, anything. If you’re like a lot of people, you probably mumbled some comment or question as to why it was taking so long.

This instant, multitasking, relatively impatient lifestyle has started to really affect many us in negative ways. For example, looking at a forum post with over three pages of entries, most people will read the first few visible posts and then skip to the end and read the last post. If the post contains lots of text, most people bust out the TL;DR (Too Long; Didn’t Read) and skip most of the information, potentially missing the most important parts.

If this was on an important sales contract and you skipped over the section that detailed how your company would be compensated because you just didn’t have the time or patience to read it, you could irreparably harm your business, simply because you didn’t feel like reading a few extra paragraphs.

Before you go throwing the computer out the window – many businesses simply can’t afford to get rid of it, or can’t operate without it – you should take a step back and track how you utilize technology in your daily life. Look for gadgets, devices and even websites that distract you and take steps to decrease their use. Using a timer with a set amount of time during which you concentrate on work, and another with a smaller amount of time for breaks could be a real big help.

There are thousands of other ways you can increase your productivity, regardless of your reliance on technology. Which do you find work for you? Let us know.