Need to Cut Costs? Switch to a VoIP Solution

rows of VOIP office phones

VoIP, the shortened form of Voice over Internet Protocol, can be considered the latest and greatest in telecommunication. It is a far superior solution to traditional landlines. Some businesses have embraced this technology with open arms. However, others still cling to their landlines as their lives depend on it. At the end of the day, relying on your landline when a VoIP solution exists is basically throwing money away.

The numbers reported below are pulled from a guide put together by Harbor Networks. They show how much the average small business can save by simply shifting telecommunications to a VoIP solution.

The Capital Savings Are No Joke

The first savings you might notice from VoIP are from the costs associated with traditional telephone communications. A report by Telzio states that businesses save up to 50% on monthly communication costs by switching to a VoIP service. Also, this 50% was separate from the additional cost savings from hosted VoIP’s lack of maintenance costs. Thus, further driving the solution’s value. As if that weren’t enough, startup costs for hosted VoIP are low or nonexistent. Additional VoIP cost savings come from those cut from teleconferencing (30%) and local calls (40%).

Enhanced Productivity Leads to Additional Cost Savings

This trend was increasing even before the COVID-19 pandemic forced businesses to adopt a more flexible stance on remote work. Businesses have been adopting VoIP for a while now to accommodate the increasing requests for remote work. Furthermore, businesses that did saw a significant increase in productivity. Productivity then transforms into savings. Just imagine what your staff could achieve with a 20% boost to their productivity and an average savings of 40 minutes per workday. It can add up quickly!

Hosting Alleviates the Challenges of a VoIP Solution

One of the biggest challenges that come from a solution like VoIP is figuring out who will manage and maintain it. This is especially pertinent for small businesses that have limited resources at their disposal, particularly for IT. If your small business is already struggling to get by and has a limited budget, hosted VoIP offers significant savings. These make managing a VoIP system as easy as can be but much more affordable as a whole.

If you don’t have someone on-premises to manage your VoIP solution, a managed service provider can help to address this shortcoming. We can host your VoIP solution for you and manage and maintain it so that you can focus on making use of it. Only 14% of businesses without full-time IT staff have issues with VoIP, and we think it’s largely because of the existence of MSPs like 4 Corner IT that this number is as low as it is. We strive to make our services as accessible to small businesses as possible, especially those that do not have in-house IT resources.

The longer you wait to implement a solution like VoIP, the more savings you are missing out on. To get started today, reach out to 4 Corner IT at (954) 474-2204.

VoIP: A Game Changer for Business Communications

Voip Phone with icon - concept for phone connected to multi device

Businesses have long used telephone solutions of some sort. However, the traditional landline is an archaic piece of technology in the modern office. You can take your organization to the next level with a more dynamic and flexible solution that has the same features. Meanwhile without all of the headaches associated with traditional telephone systems. A Voice over Internet Protocol (VoIP) solution can completely change your communications for the better.

VoIP vs Traditional Landlines

The major differences between VoIP and landlines are substantial. With landlines, technology has not changed much over the years. You probably have the same telephone lines that existed back when you started your business. Your handsets hook up to your local telephone company’s infrastructure, the center responsible for relaying the calls. With VoIP, on the other hand, the Internet is used to transfer calls. This is a major difference that cannot be ignored. While it relies on Internet connectivity, it also reduces unnecessary expenses, which is invaluable for small businesses and enterprises alike.

All the Great Features

VoIP can do just about everything that the traditional landline telephone solution can do, even more so. All features like conference calling, call forwarding, voicemails, extensions, putting users on hold, and more are present here and can be utilized by your staff as needed. VoIP even has features that are impossible through your traditional landline system. Including voice and video chat integration, instant messaging, and more. In other words, it is a dynamic solution that fits right into today’s workplace.

None of the Frustrations

Adding new users to your landline infrastructure can be considered difficult. It entails new wires for the handsets, the purchasing of new hardware to take calls, and the allocation of space for new offices and workstations. Some of these frustrations do still exist for VoIP, but the important thing is that you typically don’t have to run new wires or revamp tons of space just to do so. As long as you have the hardware, VoIP makes adding new users easy, as VoIP applications can be installed on mobile devices, laptops, or desktops with ease. You don’t need to hook them up to your phone infrastructure or run new wires. All you need to do is create an account, assign an extension, hook them up to hardware, and install the software on that device.

Lower Costs

The concept of “cord-cutting” is nothing new, especially with media streaming applications replacing television, and VoIP takes this one step further. Companies often bundle services together, creating more expenses for services that are either underutilized or completely unnecessary. Sometimes telephone companies might bundle together television services or Internet services, but it’s simply a waste if you don’t need all of these services. VoIP eliminates this by letting you use a pre-existing service—the Internet—for voice communication, and since you are practically guaranteed to use the Internet, you’re not wasting any revenue on it. VoIP also makes costs more flexible and scalable to your needs, making it budget-friendly and customizable.

Get Started with a VoIP Solution Today

A VoIP solution can be a wonderful asset for businesses that want to reimagine their communication infrastructure. If you need a hand getting started, we would be happy to help. To learn more about what we can do for your business, reach out to us at (954) 474-2204.

VoIP Phone Services Are More Intuitive

voip phone services are more intuitive to use than landline phone systems
VoIP Voice over Internet Protocol

One of the most popular myths of VoIP phone services oddly coincides with one of the services’ most important benefits.

Many companies today are reluctant to switch to a Voice Over IP phone system because they think the systems are too complicated and their IT teams are not properly trained for them. VoIP phone systems, however, are designed to be as simple as possible, and after the initial setup they are incredible easy to use and maintain.

While landline phones have been the standard for business communication for the last fifty years, they are no competition for new VoIP phone services. VoIP phone systems were designed as a direct improvement to landline phones, and are therefore simpler, more intuitive to use, and cheaper.

A recent Business 2 Community article discusses the simple use of VoIP phone systems and explains why they’re more intuitive to use than landline phones. According to the article, the phone systems are easy enough for just about any employee to use:

Business VoIP phone systems are very intuitive. The user is presented with an easy to understand interface on his desktop, making every function available with just the click of a mouse. Employees can pull up call logs, access email, return calls, send a fax and anything else they need to do. This greatly improves efficiency.

In addition to everyday use, VoIP phone systems are easy to maintain and upgrade because they rely more on software and less on hardware. With landline phones, do-it-yourself maintenance is pretty much out of the question, and businesses are left to call in a service to repair the system.

This wastes both time and money, as businesses have to wait until their system is repaired to communicate with clients. Voice over IP phone systems, however, are much more simple to maintain and do not require a professional support team for each little upgrade.

If you would like more information about VoIP phone systems, contact us.

Advantages of VoIP Phone Services

advantages of voip phone services

You probably already know that VoIP phone services can save you a great deal of money. Even so, there are a number of other advantages you may not be aware of. Here are some things about Voice over Internet Protocol we thought were worth mentioning.

With VoIP, you can enjoy all the same features you have come to rely on with your landline phone. For example, you can still take advantage of call forwarding, call transfer, caller ID and three-way calling. You can also schedule “do not disturb” times in order to ensure your privacy after hours.

VoIP service allows you to choose your own area code, and is not location-specific. As a result, if you ever need to relocate, you won’t have to worry about transferring your number. You also won’t have to call a phone company in order to disconnect service-simply pick up your phone and take it with you.

Voicemail is also offered along with VoIP phone service. Some programs will even allow you to turn your voicemail messages into email texts in order to make them easier to respond to.

The ability to perform videoconferencing is another benefit to VoIP. You can easily hold “meetings” via the Internet, and won’t have to worry about traveling to different locations in order to collaborate on a particular project.

Long distance call charges are greatly reduced when using VoIP. Most providers allow for unlimited nationwide calling, and charge only a nominal fee for calls made to other countries. If you do a great deal of calling outside your local area, you could easily save hundreds or even thousands of dollars simply by switching.

VoIP phone services can often be enjoyed without the need to purchase any additional equipment. What’s more, you can enjoy the same clarity you would normally expect when using a traditional phone service. When you get right down to it, switching to Voice over Internet Protocol just makes good sense for a number of reasons. To find out more, contact us.

VoIP Phone Services: What You Need to Know

voip phone services what you need to know

Voice Over Internet Protocol (VoIP) is a technology that enables the delivery of voice and multimedia over IP networks or through a packet-switched network. It is a cost-effective and reliable alternative to traditional landline telephony, with fewer usage fees and no long-distance charges. VoIP phone services may be a great option for your business.

Moreover, VoIP offers additional features that typically cost extra for no charge at all, making it a popular choice for small businesses. In this article, we’ll discuss what businesses need to know about adopting VoIP for their phone systems.

When choosing a VoIP service, businesses should consider the service plan, features, ease of setup, and support. Service plans should offer unlimited minutes, the ability to make long-distance and international calls, and the option to keep existing phone numbers. Additional features to consider include directory 411 assistance and e911, which automatically transmits your geographic location and name to emergency services if you cannot voice call.

Ease of setup is another crucial factor. Businesses should avoid plans that require technical knowledge or complicated directions. A good VoIP service should be easy to switch to and require minimal effort to set up.

Support is also important. If any issues arise, help should be readily available through phone, live chat, email, and FAQ documentation on the website. Choosing a service with good customer support can save businesses time and money in the long run.

In summary, VoIP is a viable and cost-effective alternative to traditional phone services. It offers many benefits that are more user-friendly and easily customizable to fit your business’s needs.

When choosing a VoIP service, businesses should consider the service plan, features, ease of setup, and support. With the right service, businesses can streamline their communication, lower telecom costs, and increase their technology reach. If you need any assistance with your VoIP needs, feel free to contact us at 4 Corner IT.

We deploy and support cloud VoIP systems to give you peace of mind.