Collaboration platforms are so helpful for businesses looking to streamline their communication processes. Microsoft teams is one of the more notable options out there and, like any collaboration software, is most effective when used properly. Here are some tips and best practices to get the most productivity out of Microsoft Teams & Microsoft Office.
If you don’t use teams, you can apply most of these tips to other collaboration platforms like slack and discord. All of these platforms give you the ability to streamline communication and productivity through video chat, instant messaging, and more. Learning about teams can help you in other software as well, so don’t click away!
4 Tips for Using Microsoft Teams
#1 Pin Important Messages
If there is a particularly important message with the information you’d like the entire team to see, you can pin that message to the top of the conversation. Once you select the pin icon, the message will appear first in the string of other messages so team members will see it before anything else.
This is a great tool to use for announcements, updates, or FAQs for the team so you can cut down on repetitive questions. Just click the three-dot icon and then the pin symbol, and you’re good to go!
#2 Tag Coworkers in Conversations
If you want someone’s input or need to make sure a specific coworker sees a message, Microsoft allows you to tag them using the @ symbol. This sends a notification to the user that they’ve been tagged, and they are more likely to see the message and respond in a timely manner.
#3 Organize Teams into…well Teams.
Microsoft Office allows you to split up your employees into separate groups called “teams”. This allows a dedicated space for each group to communicate. You should set up your teams so each department has its own workspace for collaboration.
They can also be split up further into “channels” to fit your needs. based on who is working on a current project, for example.
#4 Connect Teams to other Microsoft 365 Applications
Similar to all Microsoft 365 applications, Teams boasts impressive integration with other Microsoft office tools. It can connect and sync with OneDrive and OneNote, making file sharing a breeze. This, and other integrations, area. A wonderful way to boost productivity and collaboration. Your team should have access to all of the resources and tools they need to effectively complete their jobs.
What are some ways that you use Microsoft Teams to collaborate? Or do you prefer a different business collaboration platform? Share your thoughts in the comments! And visit us again for more tips on all things business and technology.