Have you been wondering how to insert logo in your outlook signature? The process is pretty simple even if you are not very familiar with Outlook. According to this article, creating and selecting a signature is not that difficult in Outlook. However creating the signature you want with for example a company logo in it can be quite of a hassle.
First, make sure you have a picture copy of the logo saved separately. It should be in a location that should be easy to find, like in the My Documents folder or the Desktop. But whatever works for you is fine.
Second, open Outlook. Click on File, then on Options on the left-hand side.
A new dialog box will open. Click on Mail, then on the Signatures (button along the right side).
This will open the Signatures and Stationary box. Inside, you will be able to see your different signatures and settings.
If you do not have a signature yet, to create one, click on New, and name your new signature. Once you click OK, you will be able to create the signature to your liking inside the open box in the bottom of the Signatures and Stationary box.
Third, once you’ve created a signature, add the logo. Simply select where you’d like to add it, and click on the add picture, or image icon. If you have the latest version of Outlook, it’s the second to last icon above where you’re creating your signature.
Once you click on it, it will allow you to pick your logo image.
Click Save, and you’re done. Your signature has a logo.
To add a logo to an existing signature, simply highlight name of the signature by clicking on it, and select where you would like to place the logo. Then follow the same steps to add the logo by clicking on the image icon. Don’t forget to save.
And you’re done! Outlook has many incredible features to help you conduct business, and allowing you to add logos to your signatures is only one of them.
To learn more about how Microsoft Outlook can streamline your business, contact 4 Corner IT.
There are two types of Miami small businesses; well, actually there are three. However, business Type 3’s manager/owner already understands that she needs managed IT support. However, the other two types of small business managers/owners don’t feel they need anything other than on-call IT support at the most.
Business Type #1 – What’s Twitter Again?
You’re typically a staple in your community, like a dry cleaner, grocer or retailer, and you’ve been in business for many years. Maybe the only advertising you’ve ever used was a newspaper or local TV ad here or there. Your business does well because of its location and the fact that you know most of your customers.
You intentionally carry a flip phone and don’t have any desire for a smartphone. Your first and last email address might be an AOL one and you may use Facebook to communicate with family members. However, chances are, you don’t use your computer nearly as much as your children or grand children do.
Your IT Plan?
You just hire someone to fix whatever happens when it comes up, like the plumbing or the cable.
And like any business plan, your IT plan should be inherently strategic.
Business plans are inherently strategic.
Business Type #2 – I Even Know a Little Code
You typically own and understand things like smartphones, tablets and e-readers. You might have taken some web design or computer repair courses. In addition to a Facebook account, you’re on Instagram, Twitter, Pinterest and even Reddit; and you’re really getting into SnapChat.
You’ve been talking to a developer about building the mobile app for your business and you actively use SEO, local SEO and social media marketing to advertise your business.
Your IT Plan?
Because of your understanding of modern technology, you don’t think you need someone always watching over your business. You feel you already know what they would tell you, so you’d rather save money and just hire someone when something goes wrong.
As a business owner, you’re busy. Even if you understand computers like the back of your hand, if you’re working as a travel agent, why waste valuable business time thinking about computer upgrades and maintenance?
Prevent Hacking
Information breaches come in many forms and most hackers are well aware that small business owners either worry they can’t afford adequate protection or don’t realize the risks that are out there. In addition, people also sometimes hack Facebook and other social media accounts as well. There are numerous security threats and unless you are in the IT or web security business, you absolutely are not up to date on the threats to your business or the advanced protection available to you.
Prevent Emergencies
Instead of suffering through an emergency, why not prevent one? If you have a managed IT provider that knows your server, your email system, your backup system etc., that person can spot small issues before they become larger issues. However, suffering through your company email system going offline, server crashes or hacking attacks is stressful and oftentimes unnecessary.
Have Expert Advice All the Time
Would you use professional cleaning equipment to clean your own teeth? Would you practice law without going to law school? Though computers and other devices become very personal items to us because of the many ways we use them, we must understand that unless we’re trained, IT and computer repair is nothing more than a hobby. In addition, you can consult with your managed IT team member about business improvements like:
– New software and hardware purchases
– VoIP phone systems
– Social media management & marketing
– Effective online marketing
– Cloud storage
– The server type and size you need,
– And so much more
Though 4 Corner IT offers hourly IT repair and maintenance services, we believe most small businesses should consider managed IT support. If you disagree, we recommend that you at least have us come out and evaluate your IT situation, so that if an issue arises, at least we already know a little about your business. Please contact us today to design the right IT solution for your small business.
Although it’s not the most engaging aspect of running a business, IT support can have a big impact on your overall success. In this blog we’ll cover three important aspects of IT support for Miami small businesses.
According to this article, small businesses need knowledgeable, trusted technology partners who are proficient with current technologies and willing to help learn their industry’s operations requirements.
Personalized assistance
No reputable IT support agency thinks it offers a cookie-cutter service. Since each client has a different situation based on its technology, its resources, and its employees, IT support must be personalized. As a result, you’ll know that the recommended solutions are picked specifically for your business.
IT strategy planning
All businesses need an IT strategy, even if they don’t rely on technology much. If you’re not thinking ahead, then your IT will become outdated quickly.
A good example of this is migrating to cloud computing. According to a recent CIO article, businesses need to plan this out ahead of time:
“Chances are, security will be a shared responsibility between cloud provider and client company. Most companies approve of that, because it affirms that they do not lose control just because they move to the cloud. Figure out ahead of time who does what so that there are no unwelcome surprises (or breaches) down the road.”
This is where IT support comes into play. We’ll make sure your migration to the cloud, or any other transition you’re considering, goes smoothly.
Off-site and on-site service
Cost-effective IT support uses a combination of off-site and on-site service. Thus, most common errors are solved off-site and the occasional severe problem is taken care of on-site.
Your business benefits from this the most. Since off-site support is efficient, your IT support doesn’t cost as much. Additionally, the savings get passed down directly to our clients.
Outsourcing IT support is a great way for businesses to cut back on expenses and maintain a high quality of service. To talk more about IT support for Miami small businesses, or anything else, please contact us. Thanks.
Switching to IT support for Miami small businesses is a big transition, and you have to make sure all your employees are on-board. When you transition to IT support, don’t just assume that everyone will make the leap flawlessly.
Although it’s pretty hard to mess IT support up, you can do so by managing the transition wrong. According to a recent Forbes article, you should give employees time to adjust to the new technology:
“And the last way to royally screw up IT outsourcing? Tell people to pipe down when they gripe and complain about the change. Ignore the fact that they probably feel threatened, and penalize them when their productivity and engagement drops.”
Here’s how you can help employees make the transition:
Talk about the new technology
Before you introduce anything new, let employees know that you’re outsourcing your IT. This will prepare them for the transition mentally.
The main thing you want to get across is that everything is staying the same except for a few minor changes. This will help employees calm down and embrace the switch.
Help struggling employees
Most employees won’t have any trouble at all during the transitional phase. At the same time, there’s always someone who struggles with a new interface. Make sure you give them additional support and point out the similarities to your old technology.
Get feedback
And finally, it’s important to know how your employees feel about IT support. If many of them strongly oppose it, then you probably did something wrong in regard to the transition. You can fix this by starting over and simplifying things.
The idea of IT support is to make things easier for your business. Once you get through the transitional phase, you won’t have to think about IT anymore. But to get to that point, you have to successfully make the leap.
To talk more about IT support for Miami small businesses, or anything else, please contact us. Thanks.
In our IT support for Miami small businesses, we try to find the right balance between security and convenience. In this blog we’ll explain why the two are inversely related to each other and how that relationship might put your network security in jeopardy. According to this article, Every business has different IT support requirements. That makes defining what you really need an important part of the selection process.
Network security isn’t something that just randomly falls into place. You have to invest in your infrastructure and come up with a plan to protect your network.
As you can probably tell, doing this isn’t convenient. At least not in terms of increasing your productivity or sales. Still, you need to accept the inconvenience to secure your network and protect your data.
There’s a trade-off between security and convenience, and both extremes aren’t desirable. If you kept investing in network security, then there would come a point where it would start disrupting your business operations.
According to a recent Harvard Business Review article, you need to tolerate a certain level of inconvenience to protect your information:
“Security and convenience are inversely related. The greater the security provided by a control, the less convenient it is for affected individuals. For example, just as adding locks requires extra keys, increasing password complexity results in additional memorization and typing. An organization’s willingness to tolerate inconvenience has a profound effect on the security of its information.”
Each business needs to find out how much convenience it’s willing to give up for the sake of security. No two situations are alike, so the balance will be specific to your business.
We help our clients find a balance that’s optimal for their situation. Our goal is to make sure that their network is secure and their data is protected, but they can still carry out their business operations without too many disruptions. We’ll monitor the balance of convenience and security as time goes on.
To talk more about IT support for Miami small businesses, or anything else, please contact us. Thanks.
